The School Council is a volunteer committee required by Alberta Education, made up of our Teachers, Program Coordinator and up to 14 current parents. The School Council assumes the responsibility for the decision making involved in the day-to-day operation of the kindergarten program. Every parent is eligible to volunteer for a position on the School Council and we meet approximately 3-5 times during the school year. Everyone is welcome to attend any meeting!
Our positions are year-round during the school year and offer a variety of areas of interest. Previous experience is not required. If you are interested in being a part of the School Council, please contact our Program Coordinator at gckindergarten1959@gmail.com. Your assistance is greatly appreciated and not only your child, but all children attending Glamorgan Community Kindergarten, will benefit from your participation as a School Council member.
Learn more about the specific responsibilities and estimated time commitment of each position:
EXECUTIVE
CHAIRPERSON
- Chair all SC meetings
- Member of the Policy sub-committee
- Attend Board meetings as a SC liaison (no vote)
- Time Commitment:
- Board Meetings – 3-5 per year
- SC Meetings – 3-5 per year
- Policy Committee Meetings, as needed
SECRETARY-TREASURER
- Prepare, distribute, and maintain minutes of all proceedings of the Society (SC and Board)
- Responsible for the finances of the Society
- Responsible for overseeing the Bookkeeper
- Act as Secretary-Treasurer for Board of Directors and SC
- Time Commitment:
- Prepare minutes after Board & SC Meetings (see Chairperson for meeting commitments)
- Provide second approval for financial transactions as needed
REGISTRAR
- Responsible for accepting registrations and registration fee during registration open house in January
- Responsible for creation and distribution of notices, posters, and advertising leading up to and after open house
- Time Commitment:
- Approximately 1-2 hours per month mid-year, plus volunteering for open house event
MEMBERS
NEWSLETTER COORDINATOR
- Prepare and distribute a monthly newsletter (template available) to families via email that includes information about upcoming events, important dates, and specifics about field trips
- Check in with teachers and administration monthly for items to add
- Time Commitment:
- Approximately 1-2 hours per month
SOCIAL MEDIA COORDINATOR
- Maintain Glamorgan Community Kindergarten Facebook account
- Maintain Glamorgan Community Kindergarten Instagram account
- Create regular posts to inform and encourage public engagement, as well as share photos from important events (check in with teachers and administration for photos/information)
- Time Commitment:
- Approximately 1-2 hours per month
EVENTS COORDINATOR
- Make arrangements for field trips / in-class presentations
- Ensure that proper payment is in place for each event
- Time Commitment:
- Approximately 1-2 hours per month
FUNDRAISING COORDINATOR
- Coordinate fundraising activities, as necessary
- Create and distribute advertising to promote fundraising events/initiatives
- Track fundraising proceeds and provide updates to council during meetings
- Time Commitment:
- Approximately 1-2 hours per month
SPECIAL PROJECTS COORDINATOR
- Gingerbread Houses
- Collection of Food Bank items at the Christmas Concert & delivery to the Food Bank
- Birthday Bag/Box Program & delivery to the Food Bank
- Art Show planning/coordination assistance at Prints Charming
- Santa – purchase a Gift Certificate
- Time Commitment:
- Approximately 1 hour per month
TECHNICAL SUPPORT COORDINATOR
- Assist with technical needs of the kindergarten (email, website, etc)
- Time commitment: on an as-needed basis for troubleshooting/support
Return to Parent and Community Involvement
glamorgancommkindergarten.com 